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Accessibility Checklists

Something to think about

Measuring the success of your business and/or event is a crucial part of ensuring your goals are met. These checklists will help you in reaching your goals of accommodation.

  1. Place of Business
  2. Conferences and Events
  3. Host a Meeting

In your place of business, have you considered:                  Download PDF

  • making one of your parking places, close to the entrance, an accessible blue zone spot?
  • making sure there is a curb cut or level access from the parking area to the main entrance?
  • marking steps with a non-slip, contrasting colour tape (light on dark or dark on light) on the outer edge of each step?
  • putting a ramp, with contrasting colour handrails, in your entrance?
  • marking ramps with a non-slip, contrasting colour tape?
  • keeping your ramp free from obstructions, including snow and ice?
  • clearly marking accessible entrances with the International Symbol of Accessibility or clear signage indicating the nearest accessible entrance?
  • push button automatic door openers for your doorways?
  • painting your doors in a contrasting colour to the surrounding walls?
  • installing an elevator with Braille buttons and raised numerals?
  • installing audible signals and visual cues to announce the floor and direction of your elevator?
  • wide door frames so a wheelchair user can easily get through them?
  • having door hinges on a low tension so they are easy to open?
  • lever handles on all your doors?
  • removable chairs in your staff eating area?
  • placing microwaves at a height that can be easily accessed by all?
  • Braille or raised numbers on your microwave buttons?
  • lever handles on your sink faucets?
  • a bathroom that is big enough for a wheelchair to turn around?
  • grab bars in your bathroom?
  • having a raised (tactile) male or female sign on your bathrooms?
  • placing your soap dispensers and paper towel holders at a height that will allow easy access for everyone?
  • keeping your corridors free from obstructions?
  • marking objects, like photocopiers, that are a similar colour to the floor with a contrasting colour tape?
  • meeting rooms that are big enough for wheelchair users?
  • a scent-free environment?
  • keeping your place of business brightly lit for good visibility?
  • ensuring that a fire policy and safety plan are developed, and taught to all staff, for evacuating people with disabilities?
  • having visual and audible signals for your fire alarms?

Sources

  1. "Recruit Ability... A handbook for success in recruitment & hiring individuals with disabilities", Persons with Disabilities Collaborative Partnership Network of Nova Scotia
  2. Government of Ontario, "Making Buildings and Spaces Accessible", from http://www.mcss.gov.on.ca/en/mcss/programs/accessibility/understanding_accessibility/making_buildings_accessible.aspx

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When holding an event or conference, have you considered:              Download PDF

Preparing for event

  • giving as much notice as possible to allow people to arrange transportation and disability supports (at least two weeks in advance)?
  • including information about the accessibility and duration of the event on all registration forms and event notices?
  • giving the option for people to identify their accommodation needs, including dietary needs, on the registration form?
  • providing the contact information for a person in charge of accommodations on all event notices?
  • providing disability supports, if required?
  • using Real Time Captioning for people who have significant hearing loss (book at least two weeks in advance)?
  • booking American Sign Language (ASL) Interpreters as soon as you confirm the date for the meeting (at least two weeks in advance)?
  • making presenters aware of what supports people with disabilities may need to be fully included in interactive activities. For example, if the presenter wants everyone to gather in one place, is there a clear route with enough space for people with mobility aids to participate?
  • training your staff and volunteers for the event on how to respectfully include all participants and support people with disabilities?
  • if food is provided, making sure that the total count includes interpreters, notetakers, attendants, and child-minders?
  • ensuring that organizers, presenters, and volunteers are aware of emergency evacuation procedures?

Event location

  • holding the event in a wheelchair accessible location close to public transportation with a working elevator?
  • whether or not access for wheelchair users is the main entrance? If not, are there clearly visible signs indicating the nearest accessible entrance?
  • ensuring that accessible entrances are well lit and not isolated?
  • holding the event in a location with enough accessible blue zone parking spots close to the entrance?
  • arranging to have people at entrances and throughout the facility to support people to access the event?
  • having clearly visible signs directing people to washrooms, telephones, elevators, etc...?
  • ensuring there is a wheelchair accessible bathroom nearby?

Event set-up

  • ensuring the event space is large enough for wheelchair users by having lots of space around tables and chairs with wide aisles?
  • having a place for refreshments that allows plenty of space on all sides for easy access for people with mobility aids or service animals?
  • having tables that are suitable for people using mobility aids?
  • having a space with a stage and screen that is easily visible?
  • ensuring there is no distracting background noise?
  • having reasonably good acoustics in your event spaces(s)?
  • ensuring that glare from windows is reduced with drapes or blinds?
  • ensuring all cables are well secured and away from access routes?
  • keeping the event space brightly lit for good visibility?
  • ensuring a scent-free environment?
  • ensuring that all areas, including speaking areas and break out rooms, are accessible for people using mobility aids?
  • laying out meeting space in a U-shape so that people using sign language can see each other and communicate with one another?
  • having a well lit spot with ample space and a clear view for sign language interpreters that is placed directly across from participants who are deaf or hard of hearing?
  • reserving seats in front and across from the Real Time Captioning Screen and ASL interpreters?
  • providing a water bowl for service animals, as well as volunteers to walk animals?
  • providing a suitable area for service animals to relieve themselves?

Event material

  • keeping presenters/activities on time as transportation for people with disabilities is not often flexible?
  • having presenters check with audience about the need for breaks?
  • providing alternate formats for notices, information given ahead of time, and handouts at the event (large print, Braille, audio CD)?
  • captioning all your videos and including an audio description of them?
  • verbally describing any visual information presented?

For longer events or conferences

Find out ahead of time for participants what options there are for:

  • accessible transportation, lodging, and dining;
  • emergency veterinarians (for service animals);
  • and mobility aids repair services.

Sources

  1. ILRC Event Accessibility Checklist
  2. Government of Ontario, "Planning an Accessible Meeting", from http://www.mcss.gov.on.ca/en/mcss/programs/accessibility/understanding_accessibility/planning_meeting.aspx

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When hosting a meeting, have you considered:                                 Download PDF

  • giving as much notice as possible to allow people to arrange transportation and disability supports (at least two weeks in advance)?
  • conducting a pre-registration for the meeting to ensure all accessibility needs of registrants are available?
  • including information about the accessibility of the event on all notices?
  • asking people, on all notices, to identify if disability supports, such as American Sign Language (ASL) Interpreters and Real Time Captioning are required?
  • booking ASL Interpreters as soon as you confirm the date for the meeting (at least two weeks in advance)?
  • holding the meeting in a location close to public transportation with an accessible entrance and a working elevator?
  • ensuring that there is a clearly visible sign indicating the nearest accessible entrance, if the front entrance is not accessible?
  • ensuring that accessible entrances are well lit and not isolated?
  • having the meeting in a location with enough accessible blue zone parking spots close to the entrance?
  • putting large print, clearly visible signs in the lobby to direct people to the meetings?
  • ensuring there is a wheelchair accessible bathroom close to the meeting room?
  • whether or not tables are high enough to allow a wheelchair user to move underneath?
  • using Real Time Captioning for people who have significant hearing loss?
  • ensuring there is no distracting background noise?
  • ensuring all cables are well secured and away from access routes?
  • how to arrange seating in the space so that people using ASL or people who read lips can see each other and communicate freely?
  • reserved seating for those needing ASL or Real Time Captioning?
  • providing alternate formats for notices, information given ahead of time, and handouts for the meeting (large print, Braille, audio CD)?
  • captioning all your videos and including an audio description of them?
  • verbally describing any visual information presented?
  • providing a water bowl for service animals?
  • providing a suitable area for service animals to relieve themselves?
  • providing a volunteer to walk service animals?
  • ensuring a scent-free environment?
  • keeping the meeting brightly lit for good visibility?

Sources

  1. ILRC Event Accessibility Checklist
  2. Government of Ontario, "Planning an Accessible Meeting", from http://www.mcss.gov.on.ca/en/mcss/programs/accessibility/understanding_accessibility/planning_meeting.aspx

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